(a) What are "Reports" in a database system? (b) List four (4) ways in which Reports can be viewed in database management system. (c) Outline the steps to prints a Report in MS Access.
Explanation
(a) A report is a database object that is caused to present information in database for the purpose of displaying or distributing a summary of data. OR Reports offer a way to extract and present a specific subset of information from a large database. OR Reports allow the user to organize and present your data in a reader-friendly manner, visually appealing format. OR Reports present data from tables and also from queries. OR A database report is the formatted result of database queries and contains useful data for decision-making and analysis. (b) Reports can be viewed through; (i) Design view (ii) Report view (iii) Layout (iv) Print preview (c) Steps to print a Report; - Right-click on the report name on the navigation pane - click print preview - click print/CTRL + P - click OK OR - Select the report on the navigation pane and click - click Print preview - click Print/CTRL + P - click OK
